Data room service providers provide a cloud-based service specifically created to securely store and share confidential business documents and files. These platforms are typically used for M&A due diligence, IPOs and managing the lifecycle of real estate assets. They also facilitate business collaboration with customers, partners and clients. The best VDRs offer a variety of advanced features like two-factor verification, granular control over access to the system, eSignature, watermarking and timeouts for inactivity. They also provide 24/7 customer assistance.

The e-signature capability in data rooms eliminates the requirement for meetings that are not in person and speeds up real estate transactions. In addition, the eSignature feature assists companies in adhering to GDPR guidelines by ensuring that only authorized employees are allowed to view and edit documents. In addition, most VDRs come with automated redaction tools as well as a secure fence view that can restrict access to external users to specific documents.

Intralinks is the most popular VDR in the M&A sector, provides a seamless experience and security that allows users to collaborate on any device regardless of location. Cloud-based platform enables rapid deployment without hardware or infrastructure costs. The solution is also secure with a virus scanner, data encryption, and firewalls. Its features are robust, including an upload speed of up to 5MB per sec, SmartLock, which allows access to be revoked even after the document has been downloaded, and DocuSign Integration.

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