A virtual data room (VDR) is a useful instrument for streamlining mission-critical processes and processes, addressing bottlenecks, and steering them towards the desired result. There are many different VDRs perform the same way and choosing a flawed one could put your documents at risk of theft, unauthorized access or loss.

To ensure you select the best option for your needs, you should consider carefully how a service compares to other vendors on these essential criteria:

Pricing

One of the most important and most overlooked differences among VDR providers is their pricing strategy. Many older providers charge per document, which may be fine for small-scale projects or clearly defined document structures. However this isn’t a good choice for larger deals or M&A due-diligence. Newer providers tend to provide flat-rate pricing, which is an ideal option for large or long-term projects. Flat-rate monthly costs include unlimited users, pages and storage.

Permission Setting

The granularity of the permission settings in the permissions settings of a VDR will greatly affect your ability to keep up with confidentiality commitments and prevent miscommunications. Consider options like “view only” and the ability to enable watermarks in order to stop downloads of files designed for only consultation. Also, make sure you look through extensive activity logs that will help you identify obstacles to workflow, assess the level of engagement in your team, and improve internal transparency.

https://boardroomservice.com/guidelines-to-compare-virtual-data-rooms/